Details for Exhibitors 

SHOW WITH THE EXPERTS

Based in Kennesaw, GA and founded in 1995, Urban Expositions, a Clarion Events company, produces and manages a portfolio of 30-plus events serving eight industry sectors, including Gift, Souvenir, Art, Apparel, Airport Concessions, Halloween | Party, Foodservice, and Gaming.  Urban also produces Airport Revenue News, a publication focusing on the airport concession industry.  In addition to its Kennesaw, GA headquarters, Urban has offices in Trumbull, CT, Chicago, IL, Boca Raton, FL, and is represented by employees in California, Colorado and Illinois.  www.urban-expo.com | 800.318.2238.

IMPORTANT LINKS FOR PARTICIPATING EXHIBITORS

 

Download Contract

Click here  to download the November 2017 Smoky Mountain Gift Show contract.

To view the forms, you'll need Adobe Reader. To download this free program, click Adobe Reader.

Contact Chris Menefee via email at cmenefee@urban-expo.com or call 678.370.0352 for questions & more information in regards to booth space.

DIRECTORY LISTING / PROMO TOOL KIT

Check back soon to access the online directory system where you can update your company, line and categorical listing information for the official show directory as well as to take advantage of other convenient promotional features. You will receive via email your COMPANY ID and ACCESS CODE that you can log on in order to:

  • COMPLETE YOUR DIRECTORY LISTING - Please note that the directory will use only your single, lowest booth number. Just select your product categories, list your lines and a brief company description and submit.
  • ORDER LEAD RETRIEVAL- Battery-powered, hand-held Badge Reader for mobile, data collection/management with online access to scanned sales lead data, via Exhibitor's password protected Internet portal. Sales leads will be uploaded after the show closes.
  • REGISTER BOOTH PERSONNEL- Register your booth staff for on-site show badges.
  • LIST SHOW SPECIALS- Drive more traffic to your booth by announcing your show specials to buyers on the mobile app and show website.
  • NEW ANNOUNCEMENTS- Tell buyers about your new introductions, new lines, etc. on the show website. If you have questions please contact Katie Colon via email at kcolon@urban-expo.com or call 678.203.3364.

URBAN EXPOSITIONS FAIR GUIDE WARNING FOR EXHIBITORS
We have been advised that Construct Data Publishers has been soliciting paid listings in their publication, FAIR Guide, from exhibiting companies of some of our shows. Please be advised that Urban Expositions has no relationship or affiliation with this organization and does not recommend, approve or endorse any involvement or listing in the FAIR Guide on behalf of the any of our exhibitors. As an exhibitor, your listing in Urban Expositions’ official Show Directories is always complimentary. Returning a signed contract to Construct Data Publishers will result in advertising obligations and fees so we wanted to make sure you were aware if this.

Tips for new exhibitors
  • INVITE YOUR TARGET CUSTOMERS TO THE SHOW Reach out to your existing customers and prospects and let them know you’re exhibiting at the show. Start by giving them a quick call to set up an appointment during the show and be sure to follow up by sending them a postcard invitation or an email with your own personalized registration URL.

  • COMPLETE YOUR DIRECTORY LISTING Once your official show contract is submitted, you’ll receive an email with your COMPANY ID and ACCESS CODE to log into the directory system. Be sure to log on and update your company profile, including your line and category listings for the pocket directory and mobile app.

  • SUBMIT YOUR COMPLIMENTARY HALF PAGE COLOR AD FOR THE SHOW DIRECTORY

  • SHARE YOUR NEW PRODUCT NEWS WITH RETAILERS AT THE SHOW Retailers come to the show to find new products! Make it easy for buyers to find your new items by completing the 'Got New' Listing found in the Directory | Promo Tools.

  • OFFER A WORTHWHILE SHOW SPECIAL Encourage retailers to place their order with you at the show by giving them an offer they can’t refuse.

  • READ THE EXHIBITOR SERVICE KIT & BE AWARE OF IMPORTANT DEADLINES Download the exhibitor service kit and make sure you send in the required forms by the required dates.

  • ORDER A LEAD RETRIEVAL UNIT TO TRACK CUSTOMER VISITS AT THE SHOW Small, light-weight, and very easy-to-use, LeadKey will provide you with a complete record of every prospective customer who visits your booth.

  • PACK ENOUGH CATALOGS, PRICE LISTS & OFFICE SUPPLIES TO LAST FOR THE WHOLE SHOW

  • DEVELOP AND SEND A PRESS KIT TO THE SHOW ESPECIALLY IF YOU’RE INTRODUCING A NEW PRODUCT

  • PREP YOUR BOOTH STAFF Make sure your team is ready to go, with an upbeat attitude about your products and the show! Encourage your team to dress professionally, and be ready with a welcoming smile.

  • PUT YOUR POST SHOW FOLLOW-UP PLAN IN PLACE The most important and often, most forgotten, part of the show is your post-show follow-up. Many purchasing decisions/orders come in AFTER the show. So, follow-up is key and there are a variety of ways to do it -- from thank you notes and calls to emails and more to the lists/contacts you collect using our lead retrieval system. Have a plan in place before you get to the show so you can act on it after.

  • FOLLOW THE SHOW ON OUR SOCIAL MEDIA OUTLETS Like us on Facebook and follow us on Twitter, Pinterest, and Instagram! Keep your own social media pages updated consistently so your followers keep coming back for more! Another perk of an updated page? We will be sharing exhibitor Facebook posts year-round! Help us help you and post something new at least once a week.

EXHIBITOR TIPS

In pre-show planning there are three ingredients to a successful exhibit performance:

  1. Plan completely
  2. Execute aggressively
  3. Follow-up thoroughly

Quick Guide to Planning:

  1. What are you objectives, and how will you reach them?
    1. Learning/teaching
    2. Generating sales leads
    3. Introducing new products
    4. Selling to existing customers
    5. Increasing name awareness
  2. What message are you trying to communicate?
    1. Define your message with three key points.
    2. Develop each point with details.
    3. Use clear, understandable language.
    4. Use words that pint pictures.
  3. Who is your target? Develop a target profile to help with prospecting and qualifying.
  4. Read the exhibitor service kit.
  5. Send in the required forms by the required dates. Look for carpet, electric, plumbing, furniture, floral and other booth accessory forms.
  6. Finalize you approach to pre-show promotion – promoting attendance is a shared responsibility between show management and the exhibitors.
  7. Develop a strategy for giveaways, contest or attention-getting devices.
  8. Select booth staff. Staffers should:
    1. Have a good attitude about participating.
    2. Have a warm, friendly personality.
    3. Have good product knowledge.
    4. Be experienced in exhibiting.
  9. Review the plan with everyone in the organization. Get commitment early in the planning cycle from all involved.

Pre-Show Promotion

Show management is responsible for generating show traffic, but it’s a shared responsibility. You need to invite your target audience – existing customers, hot prospects, prospects who have been called on but not closed and prospects who haven’t been called on.

  • Use show-supplied invitations
  • Use your own printed invitations
  • Use a post card
  • Send a personal letter – followed by a personal phone call.
  • Use telemarketing
  • Have your sales personnel identify and contact targeted prospects individually.

Tips for Direct Mail:

  • Tie you booth theme into your promotion.
  • Use other than #10 envelopes – they’ll stick out more.
  • Use a color other than white or manila.
  • Hand write or type the address on the envelope. Don’t use a label – it looks like junk mail.
  • Hand stamp envelopes – it looks more personal.
  • Use a teaser on the envelope. “Inside there is a shameless bribe!” or something similar.
  • Identify the show on the outside of the envelope. “Important information about XYZ Show inside.”

Other Places to Promote Attendance:

  • Social Media
  • Use publishers’ card decks.
  • Use the show directory.
  • Include show information in your company newsletter.
    Develop advertorials – articles about your company, product or service—that can be published just prior to the show.
  • Use a banner in you trade press ads—“See us in booth 1010 at the XYZ Show.”
  • Develop and send a press kit to all invited press.
  • Invite the press to your booth, especially if you’re introducing a new product.
  • Use billboards at or near the show site.
  • Sponsor hospitality suites, coffee breaks or cocktail receptions.

During the Show

  • When you eat in the dining area, choose a table where prospects are seated, not other vendor or colleagues.
  • When conversing with a prospect, concentrate on the benefits and values that your firm brings to the prospect, rather than “What you have.” The prospect may not know how to convert your features into his or her benefits.
  • Use audio/visual tools to demonstrate benefits.
  • Talk about outcomes. Give examples of successes.
  • Look Professional and interested.
  • Never, ever eat in the booth.
  • Respond with respect to any reference to competitors.
  • If asked question you cannot answer, call the office right from the booth to get service immediately.
  • Introduce visitors to top-level company officials on site.
  • Repeat the name of the visitor in conversation.
  • Listen attentively.
  • Respond to the needs of the visitor, rather than rushing into the selling points of the exhibitor.
  • Provide information, tips, checklist or techniques that are of value to the visitor.
  • Take the business card of the visitor and furnish your card to the visitor.

After the Show

  • Debrief after the show to determine how and what to do better next time.
  • Determine the number of leads generated and rank them as hot, medium and cool.
  • Determine time frames and methods of contacting each group.
  • Capture good ideas in writing about:
    1. How to present your company
    2. What audience you expected and what you got
    3. Reasons why people talked to you (specific)
    4. Reasons why people would not talk to you
    5. What the audience expected
    6. What exceeded their expectations
    7. How would you have changed
      1. Literature
      2. Your approach
      3. The booth
      4. Your location
  • Assign Tasks to maximize future efforts. Have due dates for getting things done. Follow up
  • Send follow-up letters between 2 and 6 weeks after show.
  • Two months after the show, review hot, medium and cool leads. Note current status. If there are no new customers from leads, discuss why. Repeat exercise two months later.
  • Be in contact with show management with any questions or concerns or issues you had with the show that will improve your next show experience. Remember- they are there to assist you!

*Courtesy of Expo Magazine

Exhibitor Testimonials

We wrote more orders at this show than at any other trade show we’ve been to in our company’s history. Laralyn Riverwind, Native Touch, Andrews, NC

We’ll never leave here. Gatlinburg is THE show Joe Marr, national account manager, Silver Streak, Inc. Tempe, AZ.

We wrote many orders and most were new accounts. The customers we met were informed buyers and eager to learn about our glass jewelry. We also had friendly vendors around us, which is a bonus, Frank Tuuri, Renaissance Glass, Alexander, NC.

The buyers have been very receptive to my line. The customers I wrote with last year came back to reorder and ordered more. I’ve also opened several new accounts. Merle Daniels, owner, Merle Daniels, Golden, CO.

Traffic was strong and retailers were friendly and receptive. We enjoyed the show, show staff, and the city of Gatlinburg, TN. Damian Abernathy, PointsEast Marketing, LLC

#smokymtgift     
Show at a Glance
NOVEMBER 1-4, 2017
Gatlinburg Convention Center
Gatlinburg, TN
800.318.2238
678.285.EXPO (3976)